Do I Need a Document Imaging System or Service?

Share this

System vs. Service  

Are you looking at some type of document management to organize and streamline your office files? It can be confusing to determine what you really need since much of the terminology for document management is used interchangeably. Do you need document imaging, digital imaging, document management? What’s the difference between a document imaging system or service?

data management sign

For simplicity’s sake, when it comes to document imaging, focus on the keywords system and service.

paper files transferred to computer

laptop with colorful file folders

Document Imaging System

A DI system refers to the actual hardware and software that is used to store and organize your files on your server. In other words, you are opting for a self-hosted system in which you control how your files are stored and organized. To retain control of the process, you use a scanner or other digital imaging equipment and software to transfer files to your server. Your storage capacity is limited to what your server can handle, but you control every aspect of the imaging process.

Document Imaging Services

If you choose to outsource the process of digitally storing and managing your files, then you are using a DI service. A company that provides cloud-hosted document imaging services can digitally transfer your files either on or off-site. Those files and workflow software can then be accessed online by your employees with a device of their choice.

Learn More

If you want to read more about Document Management Systems and Services, you can read our Document Imaging Buyer’s Guide.

Get Free Quotes

Fill out our form and we will put you in touch with 5 reputable suppliers in your area, who will offer you free price quotes.

Ready to Shop?

Receive up to 5 FREE price quotes from pre-qualified suppliers.

Get Free Quotes  

Want to learn more?

Telemarketing Service Home looks like you have browser cookies disabled.

We're sorry, but for proper functionality our system requires that browser cookies be enabled. Please enable browser cookies and then refresh this page to get started and receive free quotes from up to five different suppliers.